OCDA MEETING MINUTES
February 4, 2010
The meeting was called to order at 7:15 PM
Quorum Check:
Present were Helen Lamison, Lisa Toaldo, Lisa Toaldo Jr., Kerry Rose, Stacy Rose, Joan Grogan
Secretary’s Report:
Read and unanimously approved.
Treasurer’s Report 1/7/10 – 2/4/10:
Deposit of 2010 Membership Dues (+255.00)
Debits of USDF Dues, Annual Website Fee (-435.00)
Bank Balance as of February 4, 2010 = $7,315.52
Membership Chairperson:
Four renewal memberships
Total membership as of February 4, 2010 = 27
Old Business:
Sponsorship – Helen L. discussed obtaining sponsors:
- Sponsorship letter with overview of OCDA programs
- Special sponsorship combination including two shows and/or camp
- Levels of sponsorship
Lisa T. and Helen L. will bring examples of sponsorship letters, to next meeting, for guidance in order to establish formal OCDA sponsorship letter.
Dressage Clinic:
Helen L. to contact Tom Noone regarding package or discount lessons vs. clinic
Awards Dinner:
Helen L. to contact John’s Harvest Inn regarding date of November 20th.
By Laws:
Editing scheduled for March meeting.
April 24th Show:
Jake Stapel confirmed as show judge.
Lisa T. will contact Finish Line to donate prizes.
New Business:
Calendar for Website:
Allie Tomson volunteered to format.
Completion date on or before March 1st.
Susan Harris Clinic:
- March 26 thru 28
- Lisa T. sending mailings regarding clinic
- Board members discussed clinic advertising, food, volunteers, fees to Victoria Farms
- Lisa T. to contact USDF regarding offered grant to GMO’s for Centered Riding Clinics.
Information from USDA Conference by Lisa T.
- New USEF Dressage “Opportunity” Classes
- USEF Dressage Competition Criteria breakdown
Chamber of Commerce:
No interest by Board
Dressage Camp:
Date chosen – Saturday, October 16th.
Scholarship and/or Training Grant
One grant to be offered. Application deadline – August 31st.
So moved by Helen L./Seconded by Lisa Toaldo/Unanimous approval
Next Meeting Date: Thursday, March 4th
Location: Helen Lamison residence
January 7, 2010
The meeting was called to order at 7:20 PM
Quorum Check:
Present were Helen Lamison, Kerry Rose, Stacy Rose, Trudi Graham, Henriette Glahn, Joan Grogan
Secretary’s Report:
Treasurer’s Report 10/01/09 – 01/07/10
Deposits of 2010 Membership Dues, Awards Dinner, Training Grant, Sussex Show. Additional deposits for shirts
sold, schooling show and dressage camp. (+$3,219.00)
Debits of USDF Dues, Awards Dinner, L Program, Schooling Show. (-7,304.70)
Current Bank Balance as of January 7, 2010 = $7,515.45
Membership Chairperson:
Twenty-three members as of January 7, 2010.
21 renewals
02 new
Old Business:
Awards Dinner: Positive response from attendees
Reminder for 2010 Dinner – Do not schedule Awards Dinner for same weekend as the Windy Hollow Hunt
Dinner; 1st Saturday of November.
New Business:
- Helen shared Convention GMO Round Table Discussion.
- Misc. information
- Educational information
- USDF affiliation benefits
- Volunteers
- Helen presented proposed draft received from Free Style Committee regarding GMO Charity Challenge
- Kerry discussed with Terry of MiraBella dates for the 2010 Schooling Show Series – two shows; last Saturday in April and last Saturday in August.
- Vote for Officer positions:
- President – Helen Lamison
- Nominated by Trudi Graham/Seconded by Stacy Rose/Unanimous approval
- Vice President – Lisa Toaldo
- Nominated by Trudi Graham/Seconded by Stacy Rose/Unanimous approval
- Treasurer – Stacy Rose
- Nominated by Helen Lamison/Seconded by Joan Grogan/Unanimous approval
- Secretary – Joan Grogan
- Nominated by Trudi Graham/Seconded by Helen Lamison/Unanimous approval
- Membership Chairperson
- Nominated by Trudi Graham/Seconded by Helen Lamison/Unanimous approval
- Dressage Camp – Discussed possible September 2010 dates.
- Bylaws distributed to Board Members for suggested revision and update.
Meeting adjourned at 9:00 PM
Next Meeting: Thursday, February 4, 2010 at Kerry and Stacy Rose’s
